Google Workspace: what changes compared to G Suite

A few days ago, Google announced big changes to its suite of professional tools, G Suite. From October 2020, G Suite is renamed Google Workspace, and introduces many new features. Many of these changes are due to the new needs of companies today and the greater need to use collaborative and easy-to-use tools. Do you want to know what changes? We explain it to you in this post.

What is Workspace?

Workspace It is a fully collaborative environment for businesses, in which the user has at their disposal all the tools they need to carry out their tasks. Thus, in the same space the user finds all the functionalities: Docs (documents), Google Meet (video conference), Gmail (email), Calendar (calendar) and Drive (cloud storage). All of this, integrated to have a better user experience and make teamwork more fluid.

What changes compared to G Suite?

Although G Suite was an environment designed for collaborative, productive and cloud-based work, Google wanted to introduce changes to adapt to the new needs of today's worker. In this way, the platform becomes a integrated workspace in which the user can find everything they need to improve their communication and work, wherever they are. As for the news, we can find mainly 4.

1. Creating documents from Google Rooms

The first new feature introduced Google Workspace to improve the integration of your entire system, is the possibility of creating the documents directly from Google/Gmail Rooms. This allows the user to save time opening Google Drive, creating the document and sharing it with their team, since with this function the three actions are summarized in one.

2. More intelligence

Google Workspace also adds more intelligence. Specifically, with its smart chip we will have many more information about the person we mention, A file automatically appears with your data and suggested actions, based on the previous activity.

3. Preview links in Docs

This is another update that allows us save time and work productively without having to open multiple windows. In this way, if someone links to content in a Google document, by clicking on it we can see a preview of what it contains. What's more, if the linked content is also a Google document, we can preview the different slides in it. As we have already mentioned, it is one of the new features that makes Workspace a more integrated and productive space.

4. Picture in Picture Mode on Google Meet

Finally, one of the most interesting news of Google Workspace, since with the mode PiP we can edit Google documents watching the reactions of our team "face to face". This means that, if we are in a video call on Google Meet and we want to edit a Google document by changing windows, the video call will take the form of a pop-up and we will be able to continue seeing the faces of our team, in real time.

This is a very useful modification, especially thinking about those teams that carry out remote or remote work on a regular basis, and they don't want to lose contact while working together.

New plans

Beyond the functionalities and user experience changes, Google has also introduced new plans. Here we explain each one and also what the Google Workspace pricing:

Business Starter

From $6 / month

• Gemini plugin available

• Secure and personalized business email
• Video calls with up to 100 participants
• 30 GB of cloud storage per user
• Security and management controls

Only with uCloud:

• Administrator training included
• Basic support
• Premium Support *
• Account and data migration managed by uCloud

Business Standard

From $12 / month

• Gemini plugin available

• Secure and personalized business email
• Video calls with up to 150 participants and video recording
• 2 TB of cloud storage per user
• Security and management controls

Only with uCloud:

• Administrator Training included
• Basic support
• Premium Support *
• Account and data migration managed by uCloud

Business Plus

From $18 / month

• Gemini plugin available

• Personalized and secure business email, with e-discovery and data retention
• Video calls with up to 500 participants, video recording and attendance recording
• 5 TB of cloud storage per user
• Enhanced security and management controls, including Vault and advanced endpoint management

Only with uCloud:

• Administrator Training included
• Basic support
• Premium Support *
• Account and data migration managed by uCloud

Enterprise

Ask for price

• Gemini plugin available

• Secure, personalized business email with e-discovery, data retention, and S/MIME encryption
• Video calls with up to 1,000 participants, video recording, attendance recording, noise reduction, and in-domain live streaming
• 5TB of shared storage per user with the possibility of expansion
• Advanced security, management, and compliance controls such as Vault, DLP, data regions, and enterprise endpoint management

Only with uCloud:

• Administrator Training included
• Basic support
• FREE Premium Support 1 year**
• Account and data migration managed by uCloud

* Additional cost

** Depending on the number of contracted users

1. Business Starter

This is the most essential plan of Google Workspace, it would be the equivalent of G Suite Basic. Includes all applications, secure and personalized company email, video calls up to 100 participants, 30GB storage per user, Security controls and standard assistance. It's the best plan for new Google Workspace users and those who don't have advanced security or storage needs.

2.Business Standard

The old G Suite Business plan will now have two variants. On the one hand it is in Standard, which includes what was mentioned above and, in addition video calls with up to 150 participants, with Video recording, 2TB storage, Security controls and attendance.

3.Business Plus

In this plan, video calls come up to 250 participants, also allow video recording and additionally include the option of record attendance. Storage increases to 5TB and adds advanced security options, as Vault and the advanced endpoint management. It also includes standard support, with the possibility of being upgraded. Business email includes Electronic discovery and data preservation.

4.Enterprise

Finally, we have the well-known Enterprise plan, which takes security to the limit by introducing encryption S/MIME, DLP, data regions, and enterprise endpoint management. As additions to video calls, it includes the noise reduction and live broadcast within the domain. As for the space is unlimited, and the assistance is premium.

FAQs

I'm already a G Suite customer, will anything about my account change?

It depends on the G Suite plan you had contracted and the type of contract you have (annual or flexible).

• Depending on the plan: on the one hand, if you had a plan BASIC, this will now have the Business Starter options. In the case of Business, will become Standard. If you want to keep some options that the old G Suite Business plan had, like Vault, you will have to switch to Business Plus. Finally, if you have the Enterprise, it will keep the same name and will have the configurations/applications from the previous table.
• Depending on the type of contract: in case you have a annual contract, changes will not be made until your contract ends. In the case of flexible, you may start to notice changes depending on the plan you had.

Until when can you get old G Suite?

Older G Suite plans can be purchased up to January 15. Afterwards, they will all be Google Workspace.

How do I know which plan is the best for my company?

If after reading the explanation about the applications and options included in each plan, you still don't know which one is best for your company, you can contact us and we will help you choose the best plan. You can call us at +34 634 88 78 70 or send us a message to hello@ucloudstore.com.

With what plans can I record video calls?

You can record video calls with the plan Business Standard, Business Plus and Enterprise. The only plan where Meet video call recording is not available is the Business Starter.

At a security level, what is included in the Business plans?

The security settings for Business plans are as follows:

• Business Starter Plan: security and management controls from the Administration Console.
• Business Standard Plan: security and management controls from the Administration Console.
• Business Plus Plan: e-discovery, email data preservation, and advanced security controls, with Vault and advanced endpoint management.

Can I get more discounts?

Yes, if you contact us, as an Official Google Premier Partner we can offer you more discounts. Call us at +34 634 88 78 70 or send us a message to hello@ucloudstore.com.

Can I try Google Workspace before I buy it?

Yes, at uCloudStore we have a 14 day free trial, in which you can try Workspace's utilities without any commitment and, over time, choose whether you want to hire it or not.

Do you want to hire Google Workspace?

If you are thinking of hiring Google Workspace and you have questions, you can contact us, since as Google Premier Partner we can help you to resolve doubts, take care of the contracting of professional domains, manage your registration of the service and train your team. You can also call us at +34 634 88 78 70 or send us a message to hello@ucloudstore.com.

If, on the contrary, you already have Google Workspace (the old G Suite) and you want to change plans, increase your knowledge and continue growing with Google, we can also help you.

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