How to create a group calendar in Google Calendar


Having a good internal organization is essential in order to be more efficient and increase performance . Especially during teamwork, in which it is very important that all members know exactly what has to be done and by when. That is why today we will explain how to create a group calendar in Google Calendar to improve both the organization of team projects and efficiency in scenarios such as teleworking.

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Who can create group calendars in Google Calendar?

Google Calendar is a Google application that is included in both the free version of Gmail and the version of Gmail for Business (G Suite). However, some advanced options like this can only be found in G Suite . In the case that you want to create a calendar for a closed group of your organization, you will need to be the administrator of the G Suite accounts .

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Steps to create a group calendar in Google Calendar

1. Create the group

If what you want is to create a calendar for certain members of your team, and not for the entire organization, you will first have to create a Google Group. To create a group you can do it in different ways: from the administration console or from the Google Groups application .

Option 1: Admin Console (G Suite admins only)

  1. Enter the Administration Console . Remember that if you are not the administrator or do not have access to this account, you will not be able to perform this step.
  2. Go to Groups.
  3. Click Create Group .
  4. Further down you will be asked for more information about the group. Enter the Group Name, Description, Email, and Group Owners.
  5. Configure the group, entering the roles of owner, administrator and member. In addition, you can also configure the access and admission options to the group.
  6. Click on Create Group .

Option 2: Google Groups

This option can be done by any member of the team, as long as Google Groups for Business is activated. If it isn't, contact your administrator to have it done.

  1. Sign in to Google Groups .
  2. Create a new group.
  3. Fill in the information about the group and configure it.
  4. Click Create group .

2. Create the calendar

The second step is to create the calendar in Google Calendar. For this you must:

  1. Sign in with the G Suite administrator account.
  2. Go to Google Calendar
  3. Create a new calendar (+), on the left side of the screen and next to Other calendars.
  4. Add a name, description and time zone to the calendar.
  5. Click on Create calendar.

3. Share the calendar with your group

To finish, you will have to share the calendar with the group that you created at the beginning. To do so you must:

  1. Click the calendar you want to share
  2. Go to Access Permissions.
  3. If you want to share it with your entire organization:
    1. Check Share with *your domain*
    2. Under Permissions , click the down arrow and choose the desired option.
  4. If you want to share with a specific group;
    1. Click Share with certain people.
    2. Click Add people
    3. Under Permissions , click the down arrow and choose the desired option.
    4. Click Send.

Want to learn more about G Suite and collaborative work?

If you have any questions about how to implement the actions mentioned above, you want to continue learning or you need to acquire G Suite for your company or organization, do not hesitate to contact us . As a Google Premier Partner we have experts who will help you improve collaborative work with G Suite and can offer you personalized training.

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