Create Google Meet room

Video conferencing has become a key tool for collaboration and communication between people. With this system, participating in remote meetings, from anywhere and with different devices, is very easy. In the next post we tell you how create a Google Meet room. 

He Google video conferencing system is one of the main high-quality, secure video calling services for companies and educational centers. Allows users join and schedule meetings without installing any software, directly from a computer or mobile device, with an internet connection and from the Google Meet application. Furthermore, it allows live meetings to an audience of up to 100,000 Google users. 

 And you can set up or start a Google Meet meeting from:

Google Calendar

Google Chat

Google Classroom

Gmail

Google Meet workgroups

Google Meet home page: meet.google.com

Google Meeting Rooms Device

Google Nest

Avocor collaborative screens

Other third-party software, such as Outlook

1. How long can a Google Meet meeting last?

From August 2022, the duration of calls from Google Meet in the free version, has been limited for both group and personal video conferencing. 

The free version is available to anyone with a Google Meet account, and includes all business video calling features. This is how anyone who have a Google account you can create a Google Meet room online with up to 100 participants and meet during 60 minutes per session. Just before the allowed time runs out, participants receive a notification that the meeting will end soon. After 60 minutes all users will be disconnected and the link will stop working. However, it is then possible to create a new meeting room.

If we talk about a meeting of two, the limit is much wider, since it allows you to make calls up to 24 hours without interruption.

On the other hand, users who have a payment plan Google Workspace, whether you are a business, school, or other type of organization, have enhanced features, including meetings with up to 500 participants internal or external and live broadcasts for a maximum of 100,000 spectators who have an account on the domain, in the case of users who switch to Google Workspace.

2. How do you create a link for a meeting on Google Meet?

One of the main advantages of the Google Meet tool is that you can start a meeting from any of the Google applications. To be integrated with Google Workspace, allows you to join a video call from Google Meet, Google Calendar, Gmail, etc. You can also join a meeting by dialing in from a phone or meeting room, or you can use Google Meet without a Google account. 

Now, for create a Google Meet room, follow these steps:

1. Log in in your Google account.
2. Open Google Meet in your web browser.
3. Click the button «New meeting» at the bottom of the screen.
4. Enter a name for your meeting (optional).
5. Click "Join now" to start the meeting.
6. Share the meeting link with the people you want to meet.
7. Once people join the meeting, you can start talking to them through audio and video.

As we have seen, Google Calendar information is available directly in the meeting, allowing create a scheduled meeting in Google Calendar, where you can add a description, choose a time, and automatically send invitations.

3. Do Google Meet links expire?

When you create a Google Meet room, you are automatically assigned a unique meeting code. These codes have an expiration date depending on the tool by which the meeting was created. For example, Meet links created through Google Calendar expire when two conditions are met: the meeting code has not been used in a year or the code is not associated with any upcoming Calendar events. Regarding meetings created from other tools such as Google Chat, Gmail, Google Classroom, among others, meeting codes expire 365 days after last use.

It is important to note that once a Meet link has expired, the meeting can no longer be accessed, and the room must be created again. In this way, before starting a meeting and joining it, it is important to know when the links expire and communicate this with the rest of the participants. 

4. Can external users participate in a call?

Yeah, Google Meet allows you to invite any user to participate in the meeting held with Meet hardware. As we have seen previously, it is possible to invite through a call in Google Calendar, by email from Gmail or the Google Meet hardware, and also by phone. In fact, you can share the same link with all meeting participants so they can join the call easily, from a computer or mobile device.

By being the host of the meeting, you have control to add internal or external guests, before or after the meet has started. Likewise, and to maintain the security established by Google, the organizer can expel guests from the video conference, and define that some users outside the group must request permission to join.

Another very useful function for large teams is create work groups in the same meeting. This action can only be carried out by hosts, who must create these workgroups in Google Calendar, at the same time they create or edit an event. You can also create breakout groups during a meeting in progress.

Create breakout groups in a new meeting

Create workgroups in an already created meeting